TruvectBook a demo

AI-native project and financial management

Stop finding out at month end.

See where every project stands, right now.

Cost, programme, variations and claims, live from everyone on the job, from the client QS to the labourer. Spot the overrun on the day, not in the monthly report.

Truvect AI does the work: it reads the claims, matches the invoices and watches cost and programme. Your people make the calls.

Book a demo Learn about Truvect AI
Truvect project dashboard: programme, contract admin, defects, compliance, documents, financial and health and safety, then the AI daily briefing
“This is the most cohesive and complete project and financial management tool I have ever seen.”
Jonathan TomkinsCEO, McKee Fehl Constructors
Built forMain ContractorsCivil ContractorsDevelopers
Works withXeroSharePointAutodesk FormaJobpacMYOBComing soon
01Programme

Move a task to what happened on site. Truvect recalculates linked activities, downstream dates and the critical path, and the whole team sees the change.

  • MS Project, Excel and CSVImport your programme. Export to MS Project, Excel or PDF.
  • Critical pathCalculated for you and shown in orange.
  • Working and contract programmesRun the job on the working programme. Publish contract versions to the client.
  • Auto-updateProgress moves forward each morning in line with task dates.
  • Linked RFIs, variations and defectsSee them on the task they affect.
  • Updates from siteSite managers update progress on their phone, or by voice.
Truvect contract programme — Gantt chart with critical path, being edited live
Live programme showing today's date and the critical path in orange.
02Truvect AI

The AI does the work. Your people make the calls.

Truvect AI reads invoices, bids, drawings and safety plans, answers questions from your live project records, and drafts the next step. It shows where every answer came from, and no record is saved until someone on your team confirms it.

Learn more
No AI packages. No credits. It's just how Truvect works.
03Drawings

Upload a new set and Truvect compares every sheet with the revision before it. You see which sheets changed, what changed on them, and what someone has to act on.

  • What changed, in plain wordsEvery changed sheet is found and described. The changes that need action come first.
  • Wipe and overlayDrag between two revisions, or see removed ink in red and new ink in cyan.
  • Markup and commentsClouds, arrows and notes. Tag whoever needs to answer, or raise an RFI from a comment.
  • TransmittalsIssue a revision from the register. Truvect records who received it, and when.
  • Linked to RFIs and variationsAttach a set to the RFI, instruction or variation it belongs to.
  • On siteNew revisions show first on the phone. A superseded sheet says "Do not build from this sheet".
Truvect drawings register — every drawing set on the project, with new revisions flagged
Every drawing set on the job, with new revisions flagged.
01 / PAYMENT CLAIMS

Track every payment claim.

See each claim from submission through assessment, certification, and payment, including gross, retention, and net values.

02 / VARIATIONS

Track variations from forecast to claim.

Price each variation as scope changes and keep the related instruction linked to the record.

03 / PROVISIONAL SUMS

Monitor provisional sums.

Compare the allowance, committed amount, and claimed amount for each provisional sum, with over or underspend shown by line.

04 / RFIS

Track RFIs through to response.

Each RFI has a status, priority, due date, and discipline, so the current position is visible without searching email threads.

05 / CONTRACT INSTRUCTIONS

Link instructions to resulting variations.

Record when an instruction is issued, responded to, and closed, along with its estimated cost and any variations created from it.

06 / SUBCONTRACTS

The same workflow for subcontracts.

Each subcontract can include claims, variations, provisional sums, RFIs, and instructions. Subcontractors submit their records and the main contractor assesses them.

04Contract admin

Payment claims, variations, provisional sums, RFIs, and contract instructions follow the same workflow across the head contract and each subcontract. Subcontractors can submit through Truvect, and the main contractor can assess and respond in the same system.

Truvect contract admin — payment claims ledger with gross, retention and net per claimTruvect contract admin — variations register from forecast through approved to claimedTruvect contract admin — provisional sums with committed, claimed and over/underspendTruvect contract admin — RFI register with status, priority, due date and disciplineTruvect contract admin — contract instructions with estimated cost and status
05Project setup

Most projects join Truvect midway. Setup starts from what you already have: the head contract, the programme, your registers, contacts and cost codes. You check drafts instead of retyping months of history.

  • Skip and come backSkip any step. Progress saves, and you can resume from the project dashboard.
Truvect project setup wizard — nine guided steps from contract upload to documents
Upload the executed head contract. Truvect extracts the key details for you to review instead of typing them in.
06Financial

Cost codes answer the questions you planned for. Truvect AI answers the rest. Ask what the in-situ south wall has cost to date, committed and spent. Truvect pulls every line from POs, invoices and timesheets. Formwork, reo, concrete, everything. With sources. If something's missing, it tells you.

Bring your existing cost codes. Truvect suggests the code for each invoice line, and your team confirms it. Commitments land when the PO is raised. The same data feeds cost-value and month-end reporting.

Truvect invoicing — the invoice register with status tabs, suppliers, GST-exclusive and inclusive totals, and statuses from draft to paid
Truvect AI invoice matching — a suggested purchase order and cost code, each with the AI's reasoning and accept or pick-another buttons

Record commitments when purchase orders are raised.

A purchase order updates the relevant cost code when it is raised, showing amounts ordered, received, and outstanding.

Track invoices from draft to payment.

Upload an invoice PDF to the register with the supplier, GST-exclusive and GST-inclusive totals, and its approval and payment status. Historical invoices can be added by bulk import.

AI-assisted invoice matching.

Truvect extracts the invoice details, identifies the related purchase order, and suggests a cost code with an explanation. You confirm or change the selection before it is posted.

07Reporting

Cashflow, cost-value reconciliation, variation and monthly drawdown reports run on live project data whenever you open them. Export any of them to PDF, Excel or CSV.

08Documents

Store drawings, site photos, contracts, and correspondence in one project library. Use transmittals to issue document sets and keep a record of what was sent, to whom, and when.

Truvect document library — the Site Photos folder as a photo grid, filed by date with the photographer on each shotTruvect document library — the file register with category, sensitivity, upload date and size per documentTruvect document library — a document's menu open on Share with Transmittal, next to Download, Move to and Analyse with AI
Truvect New Transmittal — the subdivision plan going to the subcontractor zone, with tags, a cover note, and who can see it stated before sending
Each file has a category and sensitivity setting. Financial and commercial files remain within the relevant contract access boundary.
09Access controls

All firms can work in the same project while seeing only the information relevant to their role and based on the project's contract type. Clients can assess submissions, consultants can access their discipline, and each subcontractor is limited to its own subcontract records. Access is applied automatically rather than relying on manual file sharing.

Truvect access controls — zone tabs and role chips over a per-module matrix of feature grants, scope and minimum-status settings

Access is based on project position, not job title.

Users sit within four access zones: the main contractor, client team, consultants, and subcontractors. Nine role types within those zones set the default view and permissions. People in the same contract position receive the same baseline access.

Commercial data stays within the relevant contract.

Clients can see certified and forecast values without access to the main contractor's margins or internal notes. Subcontractors cannot see one another's records. Permissions can also be tightened for a specific project.

Access controls are enforced on the server.

Each request is checked for feature access, status, permitted fields, and record scope. Restricted financial fields are removed before data is returned to the browser.

External users see a complete view of their own work.

A subcontractor sees only the records and functions for its contract, without empty columns or controls it cannot use.

10Health & safety

Keep inductions, site attendance, toolbox talks, task analyses, SSSPs, incidents, and hazards in Truvect. The AI reviews uploaded audits and plans, provides a score, and creates actions with owners and due dates from identified findings.

Truvect health and safety — induction template with required sections, comprehension questions and project sign-on settingsTruvect health and safety — site attendance for the week: who signed in each day, hours on site against timesheet hours, and days that need a lookTruvect health and safety — document library of audits, policies and emergency plans with AI-extracted findings, owners and due datesTruvect health and safety — SSSP register per subcontractor with named H&S rep, hazards covered and review countdownsTruvect health and safety — toolbox talks with attendance and open action itemsTruvect health and safety — task analysis with risk-scored hazards and controls, PDF preview and crew sign-onTruvect health and safety — quarterly incident summary comparing injuries, lost-time injuries, notifiable events, near misses and first aid with the previous quarterTruvect health and safety — live hazard register aggregating task analyses, incidents and audit findings with controls, owners and due dates

Create site inductions from a standard template covering rules, PPE, and hazards. Add comprehension questions and track the current induction roster.

11Mobile

Use the mobile app to raise defects, log hours, complete inductions, view drawings, and add site photos. Spoken or typed instructions can create a draft project record for review. Saved updates are available to the office straight away.

Truvect mobile dashboard — site diary and photos, the module grid, health and safety rail and milestones
Integrations

Post approved invoices to Xero, sync the document library with SharePoint, and import takeoffs from Autodesk Forma. Jobpac and MYOB integrations are coming soon.

Xero
SharePoint
Autodesk Forma
JobpacComing soon
MYOBComing soon
Customer feedback

What Truvect users say.

Feedback from clients, quantity surveyors, foremen, and project managers using Truvect on live projects.

Truvect has made a real difference to how we run our projects. It’s a pleasure to use, and getting the team up and running was a lot easier than expected. Having our project information and communication in one place means less time chasing updates and a much clearer picture of where things stand. The AI is particularly useful for finding answers quickly and taking the legwork out of everyday admin. We’re better organised, making decisions faster and spending more time moving projects forward. Truvect is a real game-changer.
Rory SprayDirectorMRG Property
Truvect is so intuitive and fast. What took me weeks to learn and set up in Procore has been straightforward in Truvect, even though I was already partway through a project. I can clearly see where the budget stands, which quotes are missing and where we’re over or under. Everything is so easy to find and it’s a joy to use in comparison. It honestly feels like magic. It’s made managing the numbers so much easier and more efficient.
Natasha HamerQuantity SurveyorMRG Property
Just a quick note to share my appreciation for how user-friendly your construction work platform is. Having used both Aconex and Procore in the past, I often found myself struggling with their navigation and day-to-day usability. Truvect, by contrast, is clean, intuitive, and far easier to work with. It has genuinely streamlined the way I manage project information.
Stewart GoodearlDirectorPPS Ltd
As a client, Truvect has transformed how we can observe our projects remotely. It's always live and shows so much info that we'd usually have to ask for.
Alex CasselsClientThe Wellington Company
The claims process is slick and intuitive, and with the smart usage of AI, it has the best PO to invoice to code handling I've seen.
Regan TurnerQuantity SurveyorMaguire Construction
I've been using Truvect on site and it's made a massive difference. It's dramatically cut down my admin time. The AI features are a standout. It's totally streamlined how I run jobs.
Greg KeeganForemanMaguire Construction
Truvect puts everything I need to run the project at my fingertips, as well as offering insights that keep the team at the top of their game.
Mike ZaragozaProject ManagerMaguire Construction
BOOK A DEMO

See it in action.

Book a 30-minute demo and we'll walk you through Truvect on a project like yours. There's no commitment. It's a chance to see if it's a fit.

What happens next

  • Tell us a bit about your company.
  • We contact you within one working day to set a time.
  • We show you Truvect on a project like yours.
  • If it's a fit, we set you up on a free one-month trial and help you load your project data.
This is the most cohesive and complete project and financial management tool I have ever seen.
Jonathan TomkinsCEOMcKee Fehl Constructors
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